Virginia - Charity and Nonprofit Online FAQs (courtisy state site)
Who is eligible to use Nonprofit Online?
Any nonprofit organization with access to the Internet desiring to apply for a Virginia sales and use tax exemption or to renew an expiring or expired exemption is eligible to use Nonprofit Online. Organizations must create a user-id and password if registering for the first time. If you are renewing an exemption, you must use the user-id and password created when your account was registered. If you have forgotten your user-id or password select the "Forgot Your Password" option and your user-id and password will be mailed to you, provided we have a valid email address for you.
What services are included in Nonprofit Online?
Nonprofit Online Users can apply for an exemption or renew their expiring or expired exemption online. You can also update your address and contact person by accessing the application using your user-id and password. If you need additional copies of your exemption certificate, you may download copies without having to contact the department.
What information do I need to use Nonprofit Online?
For security purposes, each new application will require the creation of a user-id and password to establish an account. If renewing your current exemption, enter the user-id and password created at the time your account was established. If you have forgotten your user-id and password, select the "Transfer of Ownership" option under "Services Available" on the Welcome Page. The following information is also required:
Federal Identification Number (FEIN)
Proof of compliance with Chapter 5 of Title 57 of the Code of Virginia An estimate of the organization's annual gross revenue, fundraising and administrative expenses Financial audit maybe required Federal Form 990 or 990EZ, if required by the Internal Revenue Service (IRS) Proof of Federal Designation 501(c)(3) or (c)(4) Estimate of total tangible personal property purchased in Virginia
Why should I sign up?
Nonprofit Online is a quick, efficient and secure way for an organization to apply for a new exemption or to renew their expiring or expired exemption online. You may also download a copy of your certificate and print extra copies when needed without having to contact the department. In addition, you may access Nonprofit Online to edit certain registration information as it changes or send a secure e-mail message to TAX through Nonprofit Online.
Can I receive an exemption from collecting the sales tax on items sold by my organization?
Any nonprofit organizations granted an exemption by the Department from paying sales and use tax shall be exempt from collecting sales tax if (i) the organization is within the same class of an organization exempt from collecting sales and use tax on June 30, 2003, or (ii) the entity is organized exclusively to foster and sponsor, and promote physical education, athletic programs, and contest for youths in the Commonwealth.
Can I apply under this process if I am a political subdivision of the Commonwealth or the United States?
No, you should not apply under this process. The Virginia Retail Sales and Use Tax Act provides that the Virginia sales and use tax shall not apply to tangible personal property for use or consumption by this State, any political subdivision of this State, or the United States. To make exempt purchases on behalf of the government entity, you may click on the following link to download Form ST-12, Sales and Use Tax Certificate of Exemption. Go to Nonprofit Online Go to Additional information about sales and use tax exemption for Nonprofit Organizations
[Referenced from http://www.tax.virginia.gov/]
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Who is eligible to use Nonprofit Online?
Any nonprofit organization with access to the Internet desiring to apply for a Virginia sales and use tax exemption or to renew an expiring or expired exemption is eligible to use Nonprofit Online. Organizations must create a user-id and password if registering for the first time. If you are renewing an exemption, you must use the user-id and password created when your account was registered. If you have forgotten your user-id or password select the "Forgot Your Password" option and your user-id and password will be mailed to you, provided we have a valid email address for you.
What services are included in Nonprofit Online?
Nonprofit Online Users can apply for an exemption or renew their expiring or expired exemption online. You can also update your address and contact person by accessing the application using your user-id and password. If you need additional copies of your exemption certificate, you may download copies without having to contact the department.
What information do I need to use Nonprofit Online?
For security purposes, each new application will require the creation of a user-id and password to establish an account. If renewing your current exemption, enter the user-id and password created at the time your account was established. If you have forgotten your user-id and password, select the "Transfer of Ownership" option under "Services Available" on the Welcome Page. The following information is also required:
Federal Identification Number (FEIN)
Proof of compliance with Chapter 5 of Title 57 of the Code of Virginia An estimate of the organization's annual gross revenue, fundraising and administrative expenses Financial audit maybe required Federal Form 990 or 990EZ, if required by the Internal Revenue Service (IRS) Proof of Federal Designation 501(c)(3) or (c)(4) Estimate of total tangible personal property purchased in Virginia
Why should I sign up?
Nonprofit Online is a quick, efficient and secure way for an organization to apply for a new exemption or to renew their expiring or expired exemption online. You may also download a copy of your certificate and print extra copies when needed without having to contact the department. In addition, you may access Nonprofit Online to edit certain registration information as it changes or send a secure e-mail message to TAX through Nonprofit Online.
Can I receive an exemption from collecting the sales tax on items sold by my organization?
Any nonprofit organizations granted an exemption by the Department from paying sales and use tax shall be exempt from collecting sales tax if (i) the organization is within the same class of an organization exempt from collecting sales and use tax on June 30, 2003, or (ii) the entity is organized exclusively to foster and sponsor, and promote physical education, athletic programs, and contest for youths in the Commonwealth.
Can I apply under this process if I am a political subdivision of the Commonwealth or the United States?
No, you should not apply under this process. The Virginia Retail Sales and Use Tax Act provides that the Virginia sales and use tax shall not apply to tangible personal property for use or consumption by this State, any political subdivision of this State, or the United States. To make exempt purchases on behalf of the government entity, you may click on the following link to download Form ST-12, Sales and Use Tax Certificate of Exemption. Go to Nonprofit Online Go to Additional information about sales and use tax exemption for Nonprofit Organizations
[Referenced from http://www.tax.virginia.gov/]
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